Westshore Music Academy

School Policies

Schedule Lessons


Please read the following policies carefully before registering for music lessons at the Westshore Music Academy. These policies exist to create a user-friendly and misunderstanding-free environment for students, parents and teachers.

Lessons take place in the Westshore Music Academy building located at 134-1039 Langford Pky, Victoria V9B 0A5 in Langford, B.C.

Students under the age of 18 should not be left unsupervised within the Westshore Music Academy building or outside grounds for any reason at any time. The Westshore Music Academy will not assume responsibility for your child should an accident occur while they are unattended.

The school reserves the right to discontinue the enrolment of any student who does not comply with our school policies or to terminate lessons for disciplinary reasons.

We reserve the right to amend this policy from time to time. Those changes are posted on our webpage. If you have any questions regarding our policies please contact us.

Rates / Payments

  • Individual Music Lessons are
  • $23.00 / 30 minutes
  • $34.50 / 45 minutes
  • $46.00 / 60 minutes
  • (Group lessons may vary).

Youth Percussion Group Fees and Rock Band Programs are $65.00 / month and include weekly full hour group lessons. All instruments will be provided as well as performance opportunities. Additional individual lessons are strongly recommended for band group members.

Lessons are based on a monthly tuition which reserves the student an exclusive weekly time slot in our teaching schedule. Tuition is charged every four weeks on our recurring payment plans.

Payments for lessons are due before the first class. If payments are not received before the first class we reserve the right to cancel or reschedule the lesson.

We accept payment by cash, cheque and credit card. Please make cheques payable to Westshore Music Academy. We charge a 45.00 Dollar fee for NSF returned cheques.

The Westshore Music Academy does not charge a registration fee.

Late payments: Tuition payments are considered late if not received by the second lesson of the month. In this case you will be automatically charged a late payment fee of 10 Dollars. The Westshore Music Academy reserves the right to discontinue a student’s lessons if there is an unpaid account balance and the matter shall be turned over to a collection agency for resolution.

Refunds

No refunds or credits will be given beyond schedule absence.

Privacy Policy

We collect information from you when you register for lessons and make inquiries about our programs. We collect contact information. We also collect personal information on students such a birthday, schools attended, and allergy information to help us understand and serve our students. We might use this information to contact you about school activities and lessons.

We do not sell, trade or transfer personal information to any third party organisation.

Cancellation Policy - Missed Lesson or Teacher Absence

You can cancel your lessons the day before your scheduled lesson and the cancelled lesson will rollover forward. Same day cancellations are not accepted and you will be charged for the lesson. No refunds or credits will be given beyond scheduled absence.

In some cases, teachers may be absent due to emergencies, illness or other various reasons, therefore the school will provide a substitute teacher when necessary. The lessons will be cancelled if no substitute teacher can be found. In this case the student will be given a credit for the lesson.

Students arriving late will not have their lesson time extended.

Withdrawal

All tuition fees are non-refundable. The student agrees to provide the Westshore Music Academy with a 2 week formal notice to the end of the month when withdrawing from lessons. No refund will be issued for any remaining lessons.

Progress Reports

We don’t issue end-terms/school year reports at the Westshore Music Academy. In order to be informed of the success, progress and areas in need of improvement, talk to your child’s music teacher directly before or after the lesson or contact him via email/phone or through the Westshore Music Academy. Direct personal contact is the best way for communication between the teacher, the student and the parents.

Photographs and Video

Photographs and video taken of students at the Westshore Music Academy may be used for publication and marketing, unless a written request is submitted.

Parent Observation and Participation

Parents are welcome to sit in and observe student lessons, although many students do much better without parent observation. We are not responsible for watching your child beyond the scheduled lesson time. We are not responsible for any family members/friends that accompany your child to lessons.

Waiting Room Policies

It is expected that everyone behaves in a quite manner within the school premises. Please do not disturb ongoing lessons. The Westshore Music Academy is not responsible for the loss of personal items.

Statutory Holidays / Scheduled School Closures

Please check the school calendar for school holidays and scheduled closures.

Statutory Holidays are not included in the monthly tuition fee. The school will be closed and lessons will not be charged.

Parking

Parking is available in front of the Westshore Music Academy on the designated visitor parking slots. Additional parking is also available on the many public parking lots at the Langford centre.


Schedule Lessons